LANSING INDEPENDENCE DAYS CELEBRATION FIREWORKS DISPLAY ON SATURDAY, JULY 2, 2022
Purpose of Request:
The City of Lansing is requesting proposals for a combined light and pyrotechnic fireworks show, choreographed to music for display at the Independence Day Celebration on Saturday, July 2, 2022. The Fireworks Display is scheduled for dusk (approximately 10:00 p.m.). The Fireworks Display is planned to take place at Bernard Park, 15650 Gilman Road, Lansing, Kansas, 66043. Please note: if local COVID-19 infection rates are deemed to be too high by the Leavenworth County Health Dept to allow mass gatherings, the City of Lansing could opt to move the show to Lansing Town Center to facilitate social distancing. Additionally, if the park is under construction and the show cannot be accommodated there, the show may be relocated to Lansing Town Center or another site within the City of Lansing.
The fireworks show must be a minimum of 20 minutes, with a minimum of 2000 shells, and include a grand finale. Historically we have used shells up to and including 10”. This show must have a patriotic theme (at least 75% patriotic music, closing with patriotic music) and approved by the City of Lansing.
A rain date will not be scheduled for this event.
The total cost of the fireworks show on July 2 shall not exceed $25,000.00.
Instruction for Submittal
Please mail or hand deliver sealed proposals labeled “RFP City of Lansing Fireworks Display” by 5:00 PM on Friday, February 11, 2022, to the following:
Department of Community & Economic Development, Attn: Matthew R. Schmitz, 730 First Terrace, Suite 2, Lansing, KS 66043
All proposals must include the following information:
The names of the individual(s) who will be working on the project.
Information on Vendor’s experience and a minimum of three (3) references with contact name, address and telephone number.
Attach a list including the quantity and types of shell products to be used, including shell size, with an estimated length of time for the fireworks show.
The total price, including, but not limited to, all costs associated with travel expenses, setup, cleanup, insurance, security, and all materials and equipment used to set up and fire the display for the Independence Day Celebration.
Verification of all insurance requirements.
Willingness to provide materially similar display, for similar costs, if the City of Lansing exercises the right to renew for 2023.
Insurance
A. Vendor shall provide verification of a minimum $3,000,000 in liability insurance, and prior to approval of a contract must include the City of Lansing as additional insured.
B. Vendor shall provide worker’s compensation insurance.
Terms and Conditions
All bid proposals must comply with NFPA 1123 Code for Fireworks Display.
All bidders must provide licensed fireworks operators, with their own setup and cleanup crew. Bid price will include delivery, setup, and cleanup of the shooting area. In addition, bid price includes a sweep of the area where the shells were fired, as well as the entire fallout area where the exploded shells fall, and a search for unexploded shells. The contractor shall be responsible to return to the show site and remove any unexploded shells located by City Personnel.
The vendor will be required to obtain necessary permits from Leavenworth County Fire District #1.
The vendor must notify the City of Lansing and Leavenworth County Fire District #1 on the time of arrival for the display setup.
The City of Lansing shall be responsible for the setting up of the display area. This will include roping off the area, but not setting up the fireworks display, utilizing the criteria set forth in NFPA 1123.
The vendor must do a ground clean up immediately following the fireworks display.
The City of Lansing event staff will make a final inspection of the display area the morning after the display, at which time the City may request a representative(s) of the company responsible for the display to accompany the City of Lansing staff on their inspection.
The City of Lansing reserves the right to contact any reference or any client listed in the proposal for information which may be helpful to the City of Lansing in evaluating the vendor's performance on previous assignments.
The City of Lansing reserves the right to request clarification and/or additional information from any respondent to the RFP.
The City of Lansing reserves the right to reject any and all proposals.
The City of Lansing is not responsible for any expenses incurred in connection with preparing a response to this RFP.
Criteria for Selection:
Responsiveness: The City of Lansing will consider if the proposed Vendor follows all requirements listed in the RFP.
Price
Creativity, variety and content of fireworks show
Responsibility: The City of Lansing will consider materials submitted, and any other evidence obtained, to determine the Vendor’s ability and experience.
Department of Community & Economic Development staff will open and review all bids after 5:00 PM on Friday, February 11, 2022.
Staff will decide on a vendor within two weeks of the proposal submittal date.
The selected vendor will be notified following Staff’s decision.
For additional information or questions, please contact the Department of Community & Economic Development at 913-727-5488 or info@lansingks.org.
The City of Lansing, in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42 U.S.C. 2000d to 2000d-4 and Title 49, Code of Federal Regulations, Department of Transportation, Subtitle A, Office of the Secretary, Part 21, Nondiscrimination in Federally-Assisted Programs of the Department of Transportation issued pursuant to such Act, hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises as defined at 49 CFR Part 26 will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, national origin, or sex in consideration for an award.
