2023-02 730 1st Terr. Carpeting RFP

REQUEST FOR BID

PROJECT OVERVIEW

The City of Lansing, Kansas is accepting bids for the interior painting and the recarpeting of the Public Works and Community and Economic Development Departments (730 1^st Terrace).  Work performed must conform to all current federal, state, and local building codes and regulations. The award of contract is tentatively scheduled for July 6, 2023.  Work may begin no earlier than August 1, 2023 and must be completed within 28 days of start date unless prior arrangements have been made or there are delays in materials. Project completion date should be prior to September 27, 2022.

INSTRUCTIONS TO BIDDERS

All interested bidders are required to submit one sealed copy. Submittal requirements and criteria for the bids are described herein.  The City will evaluate the bids received and determine the best overall bid for this project.  Bidders are encouraged to schedule visits with each location to familiarize themselves with the specific requirements of each location.  Site visits are not mandatory but are strongly encouraged.  Site visits can be scheduled with City Staff.

Pre-Bid Meeting:

A pre-bid meeting will be held at 730 1^st Terr., Lansing KS 66043 at 10AM on Wednesday, June 21^st, 2023. Attendance at the meeting is optional, but highly encouraged.

Bid Requirements:

All bids are submitted to the office of the City Clerk, 800 1^st Terrace, Lansing, Kansas, 66043, and are open for public inspection after the sealed bid opening date and time.  Bids shall be submitted in sealed envelopes, addressed to the office of the City Clerk, upon which the following is clearly written or printed “Bid for 730 1st Terr. Carpeting CED/PW, City Project 2023-02,” and the name and address of the bidder.  Any bids received after the closing time will be returned unopened.  Bids must be received by the City Clerk on or before 11:00 a.m. CST, June 29, 2023.  Facsimile transmission of the bid will not be accepted. Bids must be signed and dated, and all bid prices must be filled in.  Bids must be valid for a period of 90 days.  The City of Lansing, Kansas retains the right to accept or deny any bid for any reason, and to award a contract for services the City deems best suited for the use intended.  Please list the expected start date of your work. 

Questions, Clarifications and Addenda:

Bidders requiring clarification shall direct all communication in writing by email to Joshua Gentzler, Community & Economic Development Director, jgentzler@lansingks.org. All requests for clarification shall be received no later than 3 (three) calendar days before the due date.  Interpretation and modification of the bid packet will be by addenda only.  Oral responses, interpretations, or modifications given by other means are not binding.  Addenda will be delivered by mail or email to holders of record at the mailing address or email when bid documents were requested.  Please provide company name, contact name, address, phone number, and email address. 

SCOPE OF WORK - Modified in Adendum #1

The following services are requested as part of this bid and are to be furnished by the contractor. Bidders requesting exceptions are required to provide sufficient justification for the request.  Contractor will be responsible for disposal of all old carpeting/baseboards/materials used for project.

1. Move all and return all furniture to install carpeting.
   1. Move all items (including but not limited to:  furniture, desks, printers, shelves, file cabinets, etc..)
   2. Return moved items to original locations
   3. Protect furniture, electronics, and any other equipment or materials in work area.
   4. IT Equipment will be unplugged and plugged into wall by City of Lansing
2. Remove the old baseboards and replace with new complementary color vinyl laminate baseboards (4in x 1/8in)
3. Carpet
   1. Approximately 5900 sq ft
   2. 4 rooms to have carpet provided, for future project.  No removal or installation.
      1. Plan Archive Room – 8x12
      2. Event Storage Room – 12 x 14
      3. CED Storage Office – 12x14
      4. IT Server Equipment Room – 7 x 14
   3. Industry Standard carpet tiles
      1. 24” x 24” preferred size, but may submit alternate for consideration
      2. Carpet to be Solution Dyed Nylon
   4. Provide 20 extra carpet tiles for replacement
   5. Remove and dispose of old carpeting
4. All work must be performed in compliance with currently adopted industry standards and applicable codes of the City of Lansing (current version).
5. All necessary equipment, labor, and supervision to perform scope of work. 
6. **Proposed carpet specifications must be included with bid information for review
7. Building is open from 8am to 5pm M-F.   Contractor may coordinate for work space / access outside of business hours.